Publishing your Impress Presentation

Several options are available to publish your Impress presentation.

• Distribute an OOo file on some media

• Hand out printed handouts

• Publish as a Flash animation

• Publish as a PDF file

• Publish as html on a Web server and send out the link

• Publish as a WebCast

Each of these options come with some advantages and some drawbacks.

Distribute an OOo file on some media

Choose File - Save.

Hand out printed handouts

Choose File - Print. See http://blogs.sun.com/oootnt/entry/printouts_of_your_handouts for details.

Publish as a Flash animation

Choose File - Export. Select Flash file format.

Publish as a PDF file

Choose File - Export as PDF.

Publish as html on a Web server

Choose File - Export. Select HTML Document as file type.

Publish as a WebCast

Choose File - Export. Select HTML Document as file type. Select WebCast in the wizard.

See http://en.wikipedia.org/wiki/Webcast and search Help for "WebCast" for more information.

Printouts of Your Handouts

You can choose from several options to print an Impress presentation.

• Slides – this prints only the slides, as seen on screen

• Notes – this prints slides and speaker notes

• Handouts – this prints one to six slides per page with header and footer

To choose a six slides per page layout

1. Open your presentation (which certainly consists of six slides or more).

2. Click the Handout tab.

3. On the Tasks pane, click the Layouts tab.

   You see layouts of one to six slides per page. Those preview icons only show the number of slides on a page, but not their shape and position.

4. Click the Layout preview icon with six slides.

This prepares Impress to print up to six slides on each sheet of paper. However, when actually printing, you must tell Impress to print using the handouts master, else Impress will print only the slides by default. We'll do this in a moment, but first let's fill in the header and footer texts.

To define print options for the handouts master

1. Choose the menu Insert – Page Number to open the Header and Footer dialog box.

2. Click the Notes and Handouts tab to enter the header and footer text for handouts.

   You see four areas on this dialog with check boxes for Header, Date and time, Footer, and Page number. These four areas correspond to the four areas in the corners of the handout master view.

3. Enter text for header, footer, and date. Check the Page number box, if you want to number the handout pages. Ensure the Header check box is enabled if you want your header text to be printed.

4. Click Apply to All.

   The fields in the handout master view on screen are not updated, but the text that you entered will be printed.

Printing the handouts

1. Choose File – Print to open the Print dialog box.

2. Click the Options button in the Print dialog box.

3. In the Contents area, only check Handouts and remove any of the three other checkmarks.

4. Click OK and OK to start the printer.

A warning message box may ask you how to proceed if transparent objects are to be printed. You may want to print without transparency, which can reduce printing time considerably on some printers.

Note: On the Print dialog box, you can choose to print only some slides. To print a handout page of the six slides number 2 to 7, click the Pages radio button and enter 2-7 into the text box. This will print the slides 2 to 7 on one handout page.

If you want another layout of the slides on the printed paper pages, use the mouse to move the slides around on the Handout view.